When planning an event like a conference, it’s important to factor in the comfort and engagement of your expected delegates. What makes a conference special for a delegate? You’ll want your event to stand out, be remembered for all the right reasons and make attendees want to return again and again. Here are some ways to ensure your delegates get the most from their experience:
Comfort and Well-being
Thinking about physical needs is just as important as the content of the event. You’ll want to make sure that the venue you choose ticks all the boxes in accessibility, amenities and comfort. Choose a venue with lots of natural light and opening windows to prevent a room becoming unbearably hot or stuffy. For Meeting Rooms Exeter, go to https://exeter.nettl.com/meeting-rooms
With many trying to adopt a healthier lifestyle, it’s a great idea to offer healthy, nutritious snacks such as nuts, vegetables, fruit and cereal bars as opposed to cake, pastries and other temptations. Always check for any special dietary requirements and provide plenty of vegetarian options as even those who have not signed up as vegetarian might prefer a light lunch. As well as the usual tea and coffee, try to offer a range of refreshments including herbal tea, juice and water.
Importance of a Break
To avoid stress and lethargy, make sure your delegates understand that during break times, they can leave the building, make the most of the amenities and have plenty to eat and drink. Conferences can be tiring, even if you’re just sitting and soaking up all the information. Try to get your delegates to avoid accessing emails, taking calls or any other work-related activity that will distract and increase their stress levels.